Human Resources encompasses a wide spectrum of duties and responsibilities, so it’s easy to get pulled in a million directions at once, often at the expense of efficiency.
In recent years, technology has revolutionized the way HR runs with programs that can streamline and automate repetitive and time-consuming tasks. Freeing up that time means HR professionals have more of it to work one-on-one with people instead of pushing paperwork.
Here are our top 5 ways that technology can help move your HR department to the next level while increasing productivity and looking out for the company’s bottom line.
1. Time Tracking
On the surface, it might not seem like a big deal, but tracking time for all employees takes, well, a lot of time. Time tracking is made up of a number of internal processes like making and managing schedules, processing compliance reports, managing PTO requests and benefits, and yes, keeping track of hours that have been worked. Automating these processes with technology helps ensure accuracy where accuracy is crucial and mistakes are expensive.
2. Employee Onboarding
Orienting and training new employees can now be done quickly and efficiently while also guaranteeing that all new hires get a unified message about your business and expectations in their job role. Training materials, whether PDFs or videos, can be easily uploaded and available as well as answers to frequently asked questions so new hires can look back for answers as they get to know their role. Instead of days spent going over an overwhelming amount of paperwork, HR professionals can be freed up as onboarding is automated and at the new hire’s pace.
A lot of communication is done between HR and a company’s employees, but a lot of that communication is redundant and takes valuable time from other things HR reps could be handling. Technology helps automate frequent communication between HR and employees and can even help reps draft communication using templates to save time and ensure clarity.
In the old days, a new hire's first day was spent one-on-one with an HR rep signing what felt like a million papers. As they continue through the employee lifecycle, there is always more paperwork to sign and turn in, for anything from benefits to PTO requests. Through HR technology, e-signatures can help get necessary documents signed without having to spend time tracking people down and organizing the paperwork they return. E-signatures get the job done efficiently and eliminate the problem of lost paperwork.
5. Employee Self Service
HR houses a lot of important information, information that employees need to access from time to time. With a self-service portal, employees are empowered to save a trip to HR and take care of personnel business anytime, anywhere. From checking their benefits package or PTO balance to changing emergency contact information, providing employees with a self-service portal gives employees power over their own information while giving HR professionals time to spend on other matters.
Whether you’re looking for technology to help manage the time of your employees or trying to find a way to onboard new employees that is more engaging and less demanding of HR’s time, implementing an HR management system like Advanced HR from Complete Payroll will give you everything you are looking for and more.
By automating and streamlining a lot of repetitive tasks that are done daily, Advanced HR can help your HR department save time and become more productive all while saving your company money.
To request a free demonstration or to talk to one of our professionals about how Advanced HR will help revolutionize your HR department, contact us today!