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Big Changes Coming for Form I-9

Big Changes Coming for Form I-9

In early April, the Department of Homeland Security(DHS) previewed changes to come for Form I-9. Form I-9 is an HR onboarding document that records employment eligibility verification per federal government regulations. The structural changes to the document are the DHS’s attempt to simplify and clarify the process. 

All changes will go into immediate effect after the current form expires on October 31, 2022.

Proposed Changes

Some of the proposed changes that will make the form easier to navigate for filers include:

  • Sections 1 and 2 will be taken from two pages to one page to conserve paper.
  • Section 3 will move to a separate Reverification and Rehire Supplement. This will make Section 3 a standalone section.
  • List C documents will be linked to the List of Acceptable Documents.
  • Instructions on the form will be reduced and simplified from 15 pages to 7 pages.
  • Electronic PDF enhancements will be used to make the form compatible with all electronic devices.

 

Another big change that will make filling out the form easier for filers is the elimination of the “N/A” or “Not Applicable” requirement. In the current form, all fields that do not apply to certain people still require text. Due to this, “N/A” may be in many fields. In the new form, fields can be left completely blank if they do not apply to the person filling it out. 

The DHS is also reminding employers to use the “Additional Information” field to record any information that may be needed to complete Section 2 or to provide any updates that are necessary to complete Section 2. This additional information may include extensions of employment authorization, a document’s expiration date, or any additional documentation that needs to be presented by employees with temporary work visas.

DHS notes that employers will need to initial and date any such additional information that is provided.

Have a Voice

If you are an employer, you have the opportunity to provide feedback on the proposed changes by going to this website. DHS has previously used this feedback to make improvements to the form. This opportunity gives employers the chance to have a voice on what the document might need to be even better.

Looking for more up-to-date information on all things HR? Visit the Complete Payroll Blog today for informational articles that can help get you in the know. 

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