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The Complete Payroll Blog

Can you fire a pregnant employee?

Posted by Complete Payroll | Mar 3, 2017 1:59:40 PM

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We're going to take you through a scenario to explain more about the Pregnancy Discrimination Act and the potential consequences of violating it.


Lindsay has been with her company for six months when she tells her boss she's pregnant. She requests light duty work and asks if any kind of temporary leave is an option. Then, Lindsay's employer terminates her, explaining to her that her employment is at-will and that they don’t have the staff to modify her duties or cover her responsibilities while she’s away on leave. They remind her that during her job interview, they asked if she had plans to become pregnant and she had said no.

Then her manager makes a point of highlighting instances in which her job performance was less than satisfactory – an assessment they had not, up till then, given to her.

Was Lindsay's employer right to terminate her?

Her employment was at-will, but at-will employment has limits. There are illegal reasons for firing someone, and pregnancy is one of them. Pregnancy discrimination includes pregnancy, childbirth, or a medical condition related to pregnancy or childbirth. And the Pregnancy Discrimination Act (PDA) prohibits discrimination and harassment based on pregnancy when it comes to any aspect of employment – hiring, termination, layoff, pay, benefits, and any other term or condition of employment.

Click here to read more about the Pregnancy Discrimination Act of 1978.
Therefore, the decision to terminate Wendy’s employment was a highly risky move. Wendy could claim that she was illegally discriminated against. Her employer would have a difficult time arguing that the termination was for cause – i.e., her poor performance – when they hadn’t documented the instances of unsatisfactory performance or given her any opportunity to improve.

Potential labor law violations

Refusing leave or light duty was also potentially risky. If Lindsay was temporarily unable to perform her job due to a medical condition related to her pregnancy, then her employer, under the PDA, must treat her the same way it treats any other temporarily disabled employee. If Lindsay's employer had previously made accommodations for other temporality disabled employees, then refusing accommodations to her would be discriminatory.

Other laws may also come into play. Some impairments related to pregnancy may be disabilities under the Americans with Disabilities Act. The Family and Medical Leave Act provides protected leave for some employees incapacitated due to pregnancy, prenatal medical conditions, or childbirth. State laws may apply here as well. California and Maryland, for example, have pregnancy disability leave laws.

The bottom line

Pregnancy is a protected class under state and federal law. It’s a good idea to know what those laws require and whether they apply to your business before taking any action.

Topics: Labor law, Employees, Human resources

Written by Complete Payroll

We do payroll, HR, timekeeping and more for employers all over the country from a small, rural town in Upstate New York. And we're constantly publishing articles and other resources to help business owners, HR managers or anyone that helps manage a workforce. Welcome to Payroll Country!

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