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Hair's the Deal with Employee Dress Code

Posted by Complete Payroll | Jun 1, 2018 1:30:00 PM

Hair's the Deal with Employee Dress Code

When creating your employee handbook, it is important to include a dress code policy that sets clear boundaries, but also respect the rights and beliefs of your employees. In order to avoid a hairy legal battle (pun intended) with an offended employee, here are a few things to consider with regard to hair grooming. 

Employee Handbook Roadmap - Complete Payroll

Facial Hair

True, it is legal for you to have an across-the-board policy on facial hair, including one that bans it altogether. However, certain disabilities prohibit people from being able to shave regularly. Additionally, some religious traditions have strictly-held beliefs about maintaining facial hair. In these instances, it is important (and much easier) to make reasonable exceptions, rather than remaining rigid on the policy. In theory, you could refuse accommodating these employees if you feel it creates an "undue burden," but that is a very difficult case to make. Typically, you would have to prove that there is a legitimate safety, health or security concern. 

Hair Length

It is a similar case when it comes to hair length. Some religions forbid their members to cut their hair altogether, so exceptions would need to be made to accommodate those employees. While, again, it is legal to set a limit on hair length for men, an easier policy to enforce is one that requires long hair to be simply pulled back and neatly groomed. Additionally, make sure the verbiage in your policy remains gender-neutral, so as to avoid employees feeling like they are being treated disparately. 

Hair Color

Brightly-colored hair is not a protected trait or class (e.g., race, sex, age). However, if it was part of a religious practice or common in a particular ethnicity, an employer would want to consider whether it would be appropriate to make an exception or accommodation. If neither of these were the case, there would be no issue enforcing a policy prohibiting brightly-colored hair. 

Keep in mind, however, that creative hair colors are more common and socially acceptable today, even in professional settings. Prohibiting brightly-colored hair could make it more difficult to find or keep talented employees. It’s generally best to have a sound business reason for your dress code and appearance policy.

If you decide to implement a policy like this, make sure that you apply it consistently. For instance, allowing one employee to have pink hair—when not a religious or other thought-out exception—but not another, could create workplace drama, and even open you up to discrimination claims.

Get Help With Your Employee Handbook

A well-crafted employee handbook can protect your company and your employees by establishing a clear understanding of the rights, rules and policies everyone will operate under. It's a simple concept, but not always simple to execute. That's why we have created the Employee Handbook Roadmap, a handy and FREE resource to help you create or update your employee handbook 

 Get help with your employee handbook

Topics: Employees, Human resources

Written by Complete Payroll

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