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How to Handle An Immediate Employee Termination

Posted by Complete Payroll | Jun 23, 2018 12:29:42 AM

How to handle an immediate employee termination - Complete Payroll

At times, situations occur in which you will need to carry out an immediate employee termination.

Such warranted circumstances may involve an employee who:

  • Brings an unauthorized weapon to work,
  • Threatens violence or commits a violent act,
  • Views pornographic materials on work computers and on work time,
  • Steals company property, and/or
  • Commits similar offenses of a dire nature.

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In response, consider the following decisive steps you can take to quickly and effectively resolve the situation:

  1. Ensure the employee is not a danger to themself or other employees. If the person appears to be an eminent danger, quickly assist other employees to safety and contact local law enforcement authorities and any security personnel.

  2. If the employee does not appear to be dangerous, notify law enforcement authorities if an illegal act has taken place.

  3. Call upon internal security personnel, if available.

  4. Arrange for the employee’s final paycheck.

  5. Secure a room for private discussion.

  6. Situate yourself closest to the door for quick access to and from the outside.

  7. Remain calm, polite, respectful, and professional.

  8. State the observed offense calmly and with a third witness attending, preferably another member of Management.

  9. Allow the employee to respond, and listen.

  10. Inform the employee that their employment is terminated.

  11. Continue to allow the employee to inquire about employment termination.

  12. Obtain the return of all company property.

  13. Permit the employee to gather personal items from their work area, if appropriate.

  14. Escort the former employee from the premises with the clear understanding that their return is viewed as trespassing.

  15. Document in detail for the record. 

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For more information and insights into the laws, best practices and complexities around terminating employees, check out our resource page, A Complete Guide to Employee Terminations. It's an all-in-one page that includes thorough insights, instructions and plenty of links to other helpful resources.

Additionally, here are some other articles that focus on the difficult subject of terminating employees:

Topics: Employees, Human resources

Written by Complete Payroll

We do payroll, HR, timekeeping and more for employers all over the country from a small, rural town in Upstate New York. And we're constantly publishing articles and other resources to help business owners, HR managers or anyone that helps manage a workforce. Welcome to Payroll Country!

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The materials and information available at this website and included in this blog are for informational purposes only, are not intended for the purpose of providing legal advice, and may not be relied upon as legal advice.  The employees of Complete Payroll are not licensed attorneys. This information and all of the information contained on this website are provided pursuant to and in compliance with federal and state statutes. It does not encompass other regulations that may exist, including, but not limited to, local ordinances. Complete Payroll makes no representations as to the accuracy, completeness, currentness, suitability, or validity of the information on this website and does not adopt any information contained on this website as its own. All information is provided on an as-is basis.  Please consult an attorney to obtain advice with respect to any particular question or issue.