The New York Paid Family Leave law - which takes effect on January 1, 2018 - requires all qualifying employers to provide "proper written guidance" to all of their employees about the new law. This article will focus on the initial letter employers must send to their employees to explain the law in broad strokes.
Note: This is part of a series of articles about New York's new Paid Family Leave program. Click here to browse all articles about Paid Family Leave.
The employee notification letter
The employee notification letter is the first of two forms of employee notification employers must fulfill in order to comply with Paid Family Leave. Here's what you need to know about this letter...
- This is a letter meant to notify your employees of the new law and the impending requirements come January 1, 2018.
- It's meant to define the basics of the law in broad strokes. Think of this as the 30,000-foot-view of New York Paid Family Leave.
- Employers should send this notification letter to all of their employees before they begin to make the mandatory payroll deductions.
- If for some reason your organization has already started making the payroll deductions without sending the employee notification letter, you'll want to send it out as soon as possible.
Download the free template
Although the state is requiring all employers to provide "proper written guidance" on the new law, they have yet to be very specific about what exactly that entails.
Fortunately, we've teamed up with the law firm Harris Beach to develop an employee notification letter template that meets that requirement and will properly satisfy step one of the compliance process.
Click the image button below to download that template.
P.S. Click here to learn more about step 2 in the compliance process, the Paid Family Leave policy outline.