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When is it Time to Pay for Travel Time?

November 20, 2017

Written by Complete Payroll

travel time pay car

travel time pay car

How to properly pay for travel time can be very confusing. Whether or not an employer needs to compensate a non-exempt employee for travel time depends much on the type of travel involved. In general, keep in mind the following four rules-of-thumb regarding employee travel:

Portal-to-Portal Travel

The Portal-to-Portal Travel rule includes an employee’s regular home-to-work and work-to-home travel at the beginning and end of a single workday. Unless the employer established a policy offering pay for such travel, an employer does not need to pay an employee for regular home-to-work and work-to-home travel.

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Travel between Worksites

The Travel between Worksites rule involves travel within a single workday between multiple worksites. An employer is required to pay an employee for travel time from one worksite to another during a day’s work if the employee must travel to perform the day’s work. An example would be tow truck drivers traveling to different locations to service vehicles during the day.

Special, One-Day Assignment

The Special, One-Day Assignment rule applies when an employer requires an employee (usually working at one location) to report to a different worksite for the workday which thus may entail a longer than usual travel situation. For example, Employee X travels to another office in a city 50 miles away for a training workshop, and the employee returned home the same day without an overnight stay. In turn, this employee generally should be paid for the travel time because the one-day assignment was to a location beyond the employee’s normal commute.

Overnight Travel

The Overnight Travel rule applies whenever travel requires the employee to stay overnight and away from his or her home. In such situations, the time an employee spends traveling during his or her regular work hours must be compensated, even on non-workdays like weekends. An employer, however, does not have to pay for travel time occurring outside of the employee’s regular work hours, unless the employee is required to drive or performs work during that time.

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DISCLAIMER: The information provided herein does not constitute the provision of legal advice, tax advice, accounting services or professional consulting of any kind. The information provided herein should not be used as a substitute for consultation with professional legal, tax, accounting, or other professional advisers. Before making any decision or taking any action, you should consult a professional adviser who has been provided with all pertinent facts relevant to your particular situation and for your particular state(s) of operation.

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